University Library Digital Repository

Frequently Asked Questions


About the Digital Repository

What is a Digital Repository?

Why have one?

Who runs it?

What can I expect to find in it?

Can I add items into the Repository?

 

Access and Login

Why am I not allowed to access some things in the Repository?

Why can't I access Readings Online resources even though I have logged into the Repository?

Are there times I won't be able to access the Repository?

Do I need to log in to use the Repository?

Does my login timeout?

Do I need to log out?

 

Searching

How can I search for things in the Repository?

How can I search for exam papers?

How can I search for theses?

How can I search the University of Melbourne Calendar Collection?

 

Other

Does the Repository work with any browser?

Chrome PDF viewer

How can I save images from the Repository?

How do I report a problem or provide feedback relating to the Digital Repository

 

About the Digital Repository

What is a Digital Repository?

The Digital Repository is a centrally administered library service for managing University of Melbourne digital resources from individual items required for course delivery to large collections that are of cultural or scholarly significance. The Repository contains digital objects including: research papers, theses, journal articles, books and book chapters, maps, video and audio recordings, photos etc.

Why have one?

The Repository provides access to digital objects and organises them into collections which fit with teaching, learning, research and knowledge transfer activities of the University. By providing central management of our digital objects, we can provide central searchable access, provide for the longevity of the objects where required, and ensure that access is managed according to the appropriate rights and licenses accorded to them, ranging from items which are on open access to items which are restricted to a select group.

Who runs it?

The Repository is a service, run by the Information Access program within the University Library.

What can I expect to find in it?

You will find digital objects such as documents, photos, images, videos, sound recordings.

Can I add items into the Repository?

Resources can be added to the Digital Repository in a variety of ways.

Research Publications

University of Melbourne Research publications can be deposited into the Digital Repository via the University of Melbourne Eprints Repository (UMER) website at: http://www.lib.unimelb.edu.au/eprints/

University of Melbourne staff can also deposit research publications into the Digital Repository via Themis UOM Research Self Service at: http://www.themis.unimelb.edu.au/

Readings Online (Course Delivery Resources)

University of Melbourne Library Readings Online course delivery resources can be deposited by arrangement through the Readings Online service.

Academic staff can add single or multiple text or image items to their readings lists by using the following Readings Online forms. Please note: Multiple file deposit creates one record with many files associated with it. eg. multipart video series or pdf with additional supporting files like spreadsheets, word document, images etc.

Text /Image Deposits

Single File Text/Image Form or Multiple File Text/Image Form.

Audio and Video Deposits

Single File Audio/Video Form or Multiple File Audio/Video Form.

Academics will need to login to the deposit process using their network username and password to deposit items into Readings Online.

Single File Tertiary Music Licence Form

This form is only to be used for those items covered by the Tertiary Music Licence. More information on the Music Licence is available from the University of Melbourne copyright office

New Collections

For the creation of a new collection of digital resources to be managed and delivered through the Digital Repository please fill out a Collection Proposal and email this to: digital-repository@unimelb.edu.au

 

Access and Login

Why am I not allowed to access some things in the Repository?

Some objects or collections have access restrictions placed on them by their owners. If there are copyright or other restrictions placed upon some objects, then only authorised people can see them. Each object within the Repository has access rights attached to it which regulate who may have access. The vast majority of things in the Repository are available to all University of Melbourne staff and students; many more are open to absolutely anyone to view. Some are available only to a particular group of users.

When you see the lock icon on an item this means it is restricted and you will need to login to the Repository to view it. To login you will need to select the login button at the top hand corner of every Repository page. The login to use is your University of Melbourne email username and password.

Please Note: If the lock remains on even when you have logged in this may mean that this item has further restrictions on it and can only be viewed by a specific group. Please check the Access Rights restrictions in the metadata record for further information Example: University of Melbourne Staff and Students Only. If you think item/s should be available to you but aren't then please contact Digital Repository Support.

Access Rights Examples

 

Open Access

These resources are available to be used by the public for study and research purposes.

 

Restricted: University of Melbourne Staff and Students Only

These resources have the lock icon lock icon and you will need to login using your University of Melbourne username and password to open the resources. The login button is in the top right hand corner of each Repository screen. Once logged in all Restricted: University of Melbourne Staff and Students Only resources will be accessible.

 

Restricted Access: University Of Melbourne Disability Liaison Unit Registered Students And Staff With A Print Disability Only.

These resources have the lock icon lock icon and are only available for use by University of Melbourne Disability Liaison Unit (DLU) Registered Students And Staff With A Print Disability. Login using the DLU registered username and password in the login and password boxes at the top right hand of the repository page to access these resources.

 

Restricted Access: Citation and Abstract Only

These resources have the lock icon lock icon and only provides the citation metadata record. The fulltext file is not available due to authorised permission, copyright and/or legal reasons.

 

Do I need to login to use the Repository?

If you don't log in you are treated as a guest and can only open resources which are available on open access. Restricted items are identified by the display of a lock icon lock icon and restricted access notification in the metadata record.

All University of Melbourne staff and students should login to access restricted items only available to them. Once logged in the lock icon will disappear from the item and access will be permitted.

 

login example

 

Are there times I won't be able to access the Repository?

The following message will be prominently displayed on all Repository pages between 1.00 am and 6.00 am each day.

Due to required maintenance tasks being run daily between 1.00 am – 6.00 am, the search and retrieval of resources from the Digital Repository may be affected. If you are unable to search or retrieve items during this period please try at another time.

Also there is an established maintenance window for the Digital Repository. Every Wednesday between 8 am-10 am has been set aside to apply required maintenance tasks. During this window there is potential for downtime or restricted functionality for both services and we apologise for any inconvenience this may cause.

Occasionally other outages will occur but notification will be provided via the Repository and the usual email methods. The

Read Only (maintenance in progress) message

Read Only (maintenance in progress) message will be displayed in the Repository banner when we redirect to our standby server. The data available will be current production server data however the response times may be slightly slower via the standby server. It is advised that no searches are saved and no depositing into the Repository is undertaken while this message is displayed as we can't guarantee these transactions will be recoverable.

Does my login timeout?

Yes, after approx 30 minutes (2000 seconds to be exact!) of complete inactivity.

Do I need to log out?

Yes, otherwise others can access your My Stuff area. Click the Logout button, or close the browser.

Searching

How can I search for things in the Repository?

There are several ways:

How can I search exam papers?

One easy method to search for an exam paper is to link to the Digital Repository and perform a simple search.

Example:

  1. Link to the Digital Repository
  2. In the Search Box type a subject course code, title or keyword:
  3. Select Exact phrase
  4. Select Collection: Examination Papers
  5. Then select Go.

exam search

If this search doesn't return what you are after then you should try the Advanced Search described below.

 

How can I search theses?

Link to the Theses Collection either by browsing the Digital Repository under Research Collections or by direct linking to the Theses Collection

Example:

  1. Link to the Theses Collection
  2. Type in the keywords you require eg. Carlton
  3. Then select Go.

This search will return all the appropriate theses for the terms you have used.

 

How can I search the University of Melbourne Calendar Collection?

Exact phrase or name searching is recommended to retrieve accurate results (e.g. Redmond Barry or Wilson Hall) as the search is carried out on the fulltext indexes of over 120 calendars.

Simple search

  1. Select Exact
  2. Select Collection University Calendars
  3. Enter phrase or name
  4. Select Go

 

calendar search

 

This search will give you a list of calendars that have the search terms entered (if exact phrase used it will only bring back calendars with that phrase). Select one of the calendars and an automatic search of that calendar will commence using your search terms.

Once the search is completed the screen should display the number of sections your search terms appear in, the title of the current section, the number of times the terms appear in that section and the first occurrence of those terms in the current section.

 

calendar search

 

Linking to Repository Resources

There are times when you need to link to a specific resource or collection in the Digital Repository from an external source.

Here are the recommended methods for linking.

Single Objects

Using a Handle/URL

All Research, Cultural and Special Collections records display a Handle URL. These handles are designed to be used as persistent links to the resource. Here is the link from the record with a handle: http://repository.unimelb.edu.au/10187/10537

Using a PID Number

Every record in the repository has a pid number which can be added to a url prefix that will result in a stable link to that resource.
Here is an example for a record with a pid 103652

Prefix: http://repository.unimelb.edu.au/R/-?func=dbin-jump-full&object_id=
PID:103652
The link: http://repository.unimelb.edu.au/R/-?func=dbin-jump-full&object_id=103652

Collections

Using a Collection ID Number

Sometimes you may want to provide an external link to a collection that is in the Digital Repository. A collection link is setup with a set prefix and a collection id. Here is an example of a link to the Thesis Collection (ID: 1545)
http://repository.unimelb.edu.au/R/?func=collections-result&collection_id=1545

Prefix: http://repository.unimelb.edu.au/R/?func=collections-result&collection_id=
Collection ID: 1545

You can obtain the collection id code by linking to the collection in the Digital Repository. The collection ID will the last four digits of the url displayed in the url address box.

 

Statistics and RSS Feeds

Statistics

The Digital Repository provides usage statistics at the collection and item level. There is a cumulative total for each of these levels which is made up of how many items have been viewed (downloaded). Each item record in the Digital Repository has a statistics graph icon in the top right hand corner. If you select this icon the statistics for that particular item will be displayed. To view statistics for all collections you can view them at: http://wece.infodiv.unimelb.edu.au/StatisticsWebClient/

Academic Works

Most popular : Past 4 Week | This Year | Last Year | All Years

Theses

Most popular : Past 4 Week | This Year | Last Year | All Years

Please note: The reports for All Years are quite large and can take a few minutes to load.

RSS Feeds

There are a number of RSS feeds available for collections that are regularly updated with new resources.
RSS feeds: http://repository.unimelb.edu.au/view/rss_list.html

Please contact Digital Repository Staff if you require to setup an RSS feed for any other collection not listed.

 

Does the Repository work with any browser?

The tested and recommended browsers for the Repository are: Internet Explorer 6+, Firefox 2+. However, the Repository may lose some functionality in some browsers.

Please note: Safari is not recommended to be used to access the Repository as there are a number of Repository functions that do not work within this browser. For example it is not possible to use Safari to deposit items into the Repository. Firefox 2+ should be used in preference to Safari when accessing the Repository.

Chrome PDF Viewer

The Chrome browser uses its own default pdf viewer and has many limitations, one of which is an inability to search within pdf documents. If you want to disable the viewer and enable another reader like an Adobe Viewer, please use the following steps in the Chrome browser.

1. Type "about:plugins" in the address bar (without the quotes)
2. Hit enter
3. Click on details (near the top right)
4. Disable "Chrome PDF Viewer" and enable the Adobe Viewer

You may need to reset this each time you update versions of Chrome.

 

How can I save images from the Repository?

If you need to save images from the Repository you can do so by:

JPEG2000 images for download

We are now providing JPEG2000 images for download from the Repository and you may need a web browser plug-in or viewer to display these. If you can't view the jpeg2000 image you can download free viewers and plug-ins for JPEG2000 images via the Web.

 

How do I report a problem or want to provide feedback

If you are have problems accessing resources or using the Repository please log your issue with Digital Repository Support.